Riviera Maya · Grupo Xcaret · MICE
Meetings, Incentives & Events at Xcaret
Corporate meetings, incentive trips, conferences and team-building at the Hotel Xcaret resorts — where the meeting room opens onto turquoise rivers and a world of parks. We handle the logistics... your people get the reward. 🌴
Independent U.S. experts · Powered by VacationPlanningCompany.com — no booking fees, ever.
Planning since 2015
A nationwide U.S. agency that books a lot of Mexico — and specializes in these three Xcaret resorts.
One real human
You get a single planner who owns your program — not a ticket queue and a different rep every email.
Best available pricing
The same space and rooms you'd contract direct — at our best available pricing, plus perks and care.
No booking fees
Room blocks, meeting space, group air and billing handled — with no planning fee to your company.
MICE in the Riviera Maya
A meeting your team won't forget.
Most corporate trips are a ballroom, a coffee urn, and a long ride to the airport. This isn't that. The Hotel Xcaret resorts pair real meeting and event space with turquoise rivers, celebrated dining, and a family of adventure parks built for team-building and incentive rewards — all in one All-Fun Inclusive destination about an hour from Cancun. Your job is to set the goal... ours is to make the logistics disappear.
What we handle for you
You set the agenda. We make the rest disappear.
A meeting or incentive trip has a hundred moving parts. We carry them — so your internal team can focus on the program, not the spreadsheet of confirmation numbers.
Room blocks
We negotiate and manage your room block — categories, concessions, deposit schedule, cut-off dates and the attrition fine print — so your group is held without surprises.
Meeting & event space
General sessions, breakouts, gala dinners, private group meals and unique venues — we line up the right meeting and event space and confirm current capabilities for your program.
Group air & arrivals
We coordinate group air from multiple cities, name collection, and arrival transfers so attendees land smoothly and the group comes together with minimal friction.
Agendas & experiences
We help shape the agenda — meeting blocks, off-sites, team-building in the parks, dine-arounds and the celebration night — so the program has rhythm, not just sessions.
Master billing
We set up a master account so agreed group charges roll to one company bill while attendees cover their own incidentals — and we keep it clean through final reconciliation.
One human, start to finish
No booking fee, no call center. You get one planner who knows these resorts — reachable before, during and after the program if anything moves.
"The fastest way to ruin a great incentive trip is bad logistics. Give me your goal and your headcount — I'll handle the room block, the space, the air, and the billing, so the only thing your people remember is the trip."
— Your planner at Vacation Planning Company
Which Xcaret resort fits
Three resorts, three kinds of program.
Same stretch of Caribbean coast, three very different fits for a corporate group. Here's the quick read — then we'll confirm current event capabilities for your dates and headcount.
Hotel Xcaret Mexico
The flagship and the most capable for bigger meetings and incentives — all-ages, dedicated convention and event space, and the Grupo Xcaret parks for team-building. The default for sizable programs.
Explore Hotel Xcaret MexicoHotel Xcaret Arte
Adults-only (16+), built around Mexican art and dining by celebrated chefs — a polished fit for an adults-only incentive group or executive reward, with tailor-made events and private dining.
Explore Hotel Xcaret ArteLa Casa de la Playa
The ultra-luxury boutique — around 63 suites, private pools, the most intimate of the three. Ideal for a top-tier executive incentive, board retreat or VIP buyout where exclusivity is the point.
Explore La Casa de la PlayaWhy plan with us
Why companies hand us the whole thing.
An honest look at what you get with VPC on your program — and the realities we're upfront about, because pretending otherwise helps no one.
What you get
- No booking fee, ever. Our planning comes at no added cost to your company.
- One planner who owns it — room block, space, air, agenda and billing, all in one place.
- Parks built for team-building and incentive rewards your people will actually talk about.
- Three resorts, one source — we match the right property to your headcount and goal.
- Support before, during & after — a real human reachable if anything shifts on-site.
Worth knowing
- Group space books early. Meeting space and room blocks for prime dates go fast — earlier is genuinely better.
- Capabilities vary by resort. Mexico carries the largest groups; Arte and La Casa lean intimate — we confirm what fits.
- Arte is adults-only (16+), with one house, Casa de los Artistas, that's strictly 18+ — great for adult groups, not for family attendees.
- Specifics shift. Spaces, capacities, AV and inclusions change — so we confirm the current details for your dates before you sign anything.
The parks are your team-building secret weapon 🎢
Because the Hotel Xcaret resorts are All-Fun Inclusive, your program can fold in access to the family of Grupo Xcaret parks — natural cenote swims, zip-lines, river floats, cultural shows and private group experiences. It's the rare incentive that doubles as genuine team-building, and we'll build the right park days into your agenda.
Good questions
Meetings & incentives FAQs
Which Xcaret resort is best for corporate meetings and incentives?
It depends on your program. Hotel Xcaret Mexico is the most capable for larger meetings and incentives — the biggest of the three, all-ages, and the most flexible for sizable groups, with dedicated event space and the Grupo Xcaret parks right there for team-building.
Hotel Xcaret Arte suits an adults-only (16+) incentive group built around art and celebrated-chef dining. La Casa de la Playa is an ultra-luxury boutique of around 63 suites with private pools — ideal for a high-end executive incentive or board retreat. We confirm the current event capabilities and the right fit for your dates and headcount.
Do the Xcaret resorts have meeting and event space?
Yes. Hotel Xcaret Mexico has dedicated convention and meeting facilities plus a range of indoor and outdoor venues for general sessions, breakouts, gala dinners and private group dining. Arte and La Casa de la Playa lean toward more intimate, tailor-made event and private-dining settings rather than a large convention floor.
Exact room sizes, layouts, capacities and AV change over time, so we confirm the current event capabilities and configurations for your specific program before you commit.
Can the Grupo Xcaret parks be used for team-building and incentives?
They're one of the biggest reasons groups choose Xcaret. As an All-Fun Inclusive destination, your program can include access to the family of parks — Xcaret, Xel-Há, Xplor, Xenses, Xoximilco and Xavage — which make memorable team-building activities and incentive rewards, from cenote swims and zip-lining to cultural shows and private group experiences.
We help design an agenda that mixes meeting blocks with the right park days, so the program has energy without burning anyone out.
Does VPC charge a booking fee for a corporate program?
No — never. We don't charge a booking fee, including for corporate meetings and incentive programs. You get our best available pricing plus the coordination, perks and personal service of an experienced planner — before, during and after the program — at no added planning fee to your company.
Can you coordinate group air and arrivals for our attendees?
Yes. We can coordinate group air from multiple departure cities, name collection and manifest, and arrival logistics so attendees land and transfer smoothly.
The Xcaret resorts sit in the Riviera Maya roughly an hour from Cancun International Airport, and transfers can be arranged so the group arrives together with minimal friction.
How do billing and a master account work for our company?
For corporate programs we can set up a master account so agreed group charges — room nights, meeting space, meal functions and contracted extras — roll to a single company bill, while attendees handle their own incidentals.
We help structure the room block, deposit schedule, and what lands on the master versus individual folios, and keep it organized straight through final reconciliation.
Is Hotel Xcaret Arte suitable for an adults-only incentive group?
Very. Arte is adults-only (16+) and built around Mexican art and dining by celebrated chefs — a strong fit for an adults-only incentive group or executive reward trip. One of its houses, Casa de los Artistas, is strictly 18+.
It's still All-Fun Inclusive, so park access and experiences can be part of the program. We confirm the current event and private-dining options for your group.
How far ahead should we book a meeting or incentive trip at Xcaret?
Earlier is better. For meetings and incentive groups we generally suggest starting 9 to 18 months out — and longer for large programs or peak dates — to secure the room block, the meeting and event space, and the best group pricing.
That said, shorter timelines are sometimes workable. Send us your dates and headcount and we'll tell you honestly what's realistic — and how to get there. Start your inquiry or call (702) 522-0111.
Keep exploring
Planning something else at Xcaret?
Weddings at Xcaret
Destination weddings and welcome events across all three resorts — coordinated personally, with no booking fee.
Explore weddingsGroups & room blocks
Family reunions, friend trips, milestone celebrations — room blocks and group perks, handled by one human.
Explore groupsCompare the three resorts
Hotel Xcaret Mexico vs. Arte vs. La Casa de la Playa — the honest, no-spin breakdown for your program.
Compare the hotelsLet's plan your program
Tell us the goal and the headcount. We'll handle the rest.
Send your dates, group size and what you want the trip to do — a real planner reads every request personally and comes back with honest options, our best available pricing, and zero pressure. Room blocks, meeting space, group air and billing, with no booking fee.